Harding School of Theology is seeking a full-time administrative assistant to work with the Admissions and Advancement Offices. The position is full time, Monday – Friday with occasional evening and weekend events. Insurance, retirement, and education benefits.
Application is through the HR department of Harding University on the Searcy, AR campus.
Memphis: Greg Muse, Director of Advancement. Email | Phone: 901-432-7727
Searcy: Human Resources. Email | Phone: 501-279-4380
Open for hire: 07-06-2021
This position will be based on our campus in Memphis, TN.
Under general supervision, provides support for the Director of Admissions and the Director of Advancement by performing office clerical functions. Responsible for manually processing applications for admission and financial gifts to Harding School of Theology. Coordinates external events designed to increase enrollment and funding. Greets visitors who enter the administration building and answers the school’s general telephone line.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Enters data; creates emails; prints letters, tables, periodic reports, and related material.
- Accepts and screens calls; forwards calls to the appropriate party and takes messages.
- Schedules interviews and appointments for the Directors of Admissions and Advancement.
- Liaises with other school departments on administrative and operational matters.
- Orders, stocks, and distributes office supplies
- Performs records management within the school’s data systems
- Coordinates external events by securing locations, decorations, and food; creating invitations and guest lists; and managing outside vendors.
- May perform other duties as assigned.
This position requires an individual to be a member in good standing with the church of Christ. The requirements listed below are representative of the knowledge, skill, and ability necessary to perform in the position. Successful job performance is defined as an individual able to complete each essential duty satisfactorily.
EDUCATION AND EXPERIENCE
College degree with at least six months of office experience and strong grammar skills.
Preferred: Two years of office experience with strong grammar and social media skills.
KNOWLEDGE, SKILLS, AND ABILITIES
- Adaptability – able and willing to change work practices, priorities, and procedures in response to changing conditions
- Professionalism – maintains positive demeanor during difficult or uncomfortable situations, especially with the public
- Creativity – uses imagination to produce attractive and inspiring external events. Finds inventive ways to effectively communicate with donors, students, prospective students, and the public
- Cooperation – Openly shares information, knowledge and expertise with co-workers and cooperates with other members to achieve the workgroup’s goals; puts the interest of the University/unit ahead of accomplishing individual goals.
- Service Orientation – Understands the perspective and requirements of the customer, both internal and external; meets or exceeds customer expectations and anticipates their needs
- Dependability – Consistently takes responsibility for completing work on time and follows through on commitments; acts with integrity and trustworthiness. Available for work on a consistent and timely basis with infrequent unplanned absences.
- Confidentiality – Understands and respects University policy and state and federal regulations concerning the restrictions of information disclosure.
- Knowledge of Microsoft Office suite, specifically Word and Excel
- Demonstrates strong communication skills, both orally and in writing
- Ability to work independently; uses time wisely
- Work is normally performed in an interior office environment
- No or limited physical effort
- No or limited exposure to physical risk
AN EQUAL OPPORTUNITY EMPLOYER
Harding University is an Equal Opportunity Employer and does not unlawfully discriminate in employment on the basis of race, color, religion, national or ethnic origin, age, sex, disability or prior military service. Preference is given to persons whose lives exhibit respect for and support of the goals of Christian education. Unlawful discrimination is prohibited by Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and other applicable laws.
YOUR RIGHT TO KNOW
The safety and security of the Harding community are a major concern for the Public Safety Department. Information about campus security, safety programs and procedures, fire statistics, and crime statistics is available in compliance with the Jean Clery Disclosure of Campus Security Policy and Crime Statistics Act. You can obtain a copy of the annual security and fire report or contact the Harding University Department of Public Safety.